Human Resources Coordinator

JOB TITLE: Human Resources Coordinator

This HR Coordinator role will be part of a professional HR team split over two sites, whose service includes all the HR-related activity in the employee life cycle. This will encompass administration for the full generalist remit, including admin relating to recruitment, employee relations, attendance, contractual changes and performance management.

The role-holder will be a key resource in the identification and production of improved MI for the HR function, including collating and analyzing data from across the group. The role also includes specific HR-related projects.

The role combines administration and project work.

Core duties will involve, but not be limited to:

  • Being the first point of contact for all HR administration-related queries
  • Preparing all new starter information including; issuing offers of employment, contract of employment, creating new starter files, requesting references, ensuring that appropriate departments are notified and all relevant new starter information is complete and captured for payroll
  • Ensure that all employment contract masters are kept up to date and in line with any new legislation
  • Providing support and guidance to new starters, including conducting inductions, distributing relevant documents and information, escorting them to get their security passes
  • Ensuring that accurate records for starters are created and maintained, including electronic files and on all the HR systems
  • Processing all leavers including; acknowledging all resignations, calculating holidays, updating the Human Resource database and advising Payroll, IT, employees and managers
  • Providing administrative support for temporary staff and the extension of short-term contracts
  • Supporting Occupational Health provision by arranging OH referrals, DSE assessments and routine medical checks, providing staff data to the OH provider and liaising with the OH practitioner, coordinating and setting up appointments, follow up with individuals if equipment recommended for DSE
  • Providing ongoing administrative support, including production of MI for the group -
    • Identification and creation of HR MI on a monthly and ad-hoc basis, ensuring that the reports can be maintained and updated easily
    • Collecting, reviewing and analysing information from all areas to enable the production of MI for the group
    • Preparing reports by collecting, analysing, and summarizing the group data, making recommendations, and presenting the analysis in an easy-to-read format.
    • Developing standard and ad-hoc reports, templates, dashboards etc.
    • Recording and monitoring staff absence, flagging issues to HR Operations Manager
  • Setting up interviews and issuing relevant correspondence
  • Drafting routine letters for review in response to written and telephone enquiries
  • Assisting in the rollout and implementation of HR programs
  • Participating in continuous improvement initiatives where possible
  • Ensuring data privacy, including compliance with relevant company rules and data protection legislation
  • Providing timely and efficient general administrative support to the HR team as necessary

Essential skills and experience:

  • Experience of analysing and disseminating data efficiently and effectively
  • An absolute commitment to confidentiality, honesty and integrity
  • Strong administration skills, ideally with previous HR experience
  • Analytical and innovative problem solver
  • Excellent interpersonal and customer-facing skills
  • Strong communication skills, both written and verbal
  • Flexibility and a willingness to learn
  • Experience of designing and updating documentation when required
  • The ability to work both individually and as part of a team
  • The ability to work independently to a high standard of accuracy, with attention to detail and with a focus on continuous improvement
  • Strong working knowledge of Microsoft Office (Word, Excel (need to be highly proficient formula writing) and PowerPoint) and HRIS systems
  • Highly organised with the ability to manage multiple priorities

Candidates will have a background in HR Administration, and will preferably have a CIPD qualification.

Hours: 6 month contract. Full-time 37 hours.

Additional information: Applications will only be accepted from individuals who possess the eligibility to live and work within the United Kingdom.

Note: This Job Description is not intended to be all inclusive. It is designed to indicate the general nature and level of work performed by employees within this job title. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the role. The employee may perform other related duties as required to meet the ongoing needs of the organisation

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Application deadline: Mar 27 2019






Airline Solutions
Job Type
Human Resources
Crawley, UK
Start date(s)
March, 03.13.2019
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